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Certain documents are to be removed from online filing at Court Clerk’s offices due to personal identifier numbers and information.
IN RE: LIMITED VIEWABILITY OF CERTAIN DOCUMENTS
2016 OK 111
THE SUPREME COURT OF THE STATE OF OKLAHOMA
Cite as: 2016 OK 111, __ P.3d __
IN RE: LIMITED VIEWABILITY OF CERTAIN DOCUMENTS ON THE INTERNET
Effective November 1, 2016, the Court of Criminal Appeals adopted Court Rule, 2.6 of the Rules for the Oklahoma Court of Criminal Appeals, CCAD-2016-2, 2016 OK CR 20. In order to provide direction to the Court Clerks and by reason of the adoption of this rule, effective November 1, 2016, the following documents if they contain complete personal identifier numbers, or any return on such documents, after filing in the case file shall be viewable internally, and available at the Court Clerk’s office and not viewable on the Internet or World Wide Web:
An Arrest Warrant,
Transcripts of any Criminal proceeding including any Exhibits attached thereto.
The Oklahoma Court Information System (OCIS), The National Crime Information Center (NCIC), Law Enforcement Enterprise Portal (LEEP), National Data Exchange (N-DEX), National Instant Criminal Background Check System (NICS), or any other similar shared data management concept between the federal, state, local, and tribal criminal justice agencies is not considered part of the Internet or World Wide Web for the purposes of this administrative directive.
Each district court has previously been directed in Supreme Court Administrative Directive No. 2009-101 to adopt and use cover sheets in both civil and criminal cases. These cover sheets which accompany each party’s initial filing in a case, are to be used by the District Court Clerks to input data for the parties and litigants, in the case management system. These cover sheets are not to be filed, nor made a part of the case, electronically or in hard copy. The clerk of the court shall destroy each cover sheet within thirty days.
DONE BY ORDER OF THE SUPREME COURT IN CONFERENCE THIS 31st day of October, 2016.
CONCUR: REIF, C.J., COMBS, V.C.J., WATT, WINCHESTER, EDMONDSON, COLBERT, and GURICH, JJ.
DISSENT: KAUGER and TAYLOR, JJ.